Moving company invoice template

You use your experience and skill to move your customer’s precious possessions from point A to point B. With delivery deadlines, fragile cargo, and unknown obstacles on the path ahead, you don’t have any extra time to spend on administrative tasks, like invoicing. Get paid properly and promptly for your hard work and expertise by using one of our easy-to-use, fully customizable moving company invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Get back on the road moving your customer’s belongings, knowing that your income will continue to roll in.

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Choose the best invoice template for your moving company business

Moving services

Whether they are moving across town or across the country, download, customize, and send this invoice to all your customers. It can be modified to include special services like moving a piano, or a fee for a rush job.

Residential

Families rely on you for moving their possessions safely and quickly so they can start their lives in their new home. You can rely on this invoice template to ensure you bill properly for your expertise and hard work.

Corporate

You help corporate clients set up in new cities and transfer employees to new locales. Your expert moving services keep their businesses running smoothly in times of transition, so keep your business running smoothly with this free invoice template.

Cross-country

When customers are moving across the country, or across borders – you make sure everything from their pots and pans to their ping-pong table gets there safely. This free invoice template can be tailored to meet all the necessary requirements.

Additional services

This invoice template is as versatile as you are. If you provide other services besides moving – such as packing, setting up, or other general labor – simply add or subtract lines to clearly describe the services you supplied and the cost.

Take the next step

You’ve made your life easier with a great invoice template. Now find out how much more Wave can do for you and your business by trying our 100% free invoicing and accounting software.

Alternatives to using moving company invoice templates

Make your moving business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and accounting.

Why moving companies should send professional invoices

Moving is a specialized skill, which requires hard, physical labor, as well as the know-how to move everything from furniture to kitchen equipment safely and securely. You need an invoice that clearly details your hard work, as well as all the associated costs for special packing requirements, long-distance travel, and other expenses.

On top of that, no two moving jobs are ever alike – so your invoice needs to be flexible enough for all of your customers, while being clear and understandable so they know exactly what they are paying for.

Moving also requires great customer service, as your customers are entrusting their worldly possessions to you. Make sure it is professional and well-designed so it reflects on the high quality of work you provide.

How to fill out your moving company invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
5. Dates: Include the date when your invoice has been issued and the date when payment is due.
6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
9. Total: Outline the total amount due from the customer, after tax.
10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for a moving professional

You provide, reliable, on-time, expert moving services to your customers, so make sure your invoice is just as reliable. To capture the incredible skill and experience you put into every job, just follow these important steps.

• Look through our great selection of invoice templates designed specially for moving companies
• Download the invoice template you like best in the format you like to use – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
• Insert your business name, address, phone number, and email address. If you offer cross-country or cross-border service – add it in here
• Add in your moving company logo, website address, and any promotional moving graphics you like to use
• Insert the customer’s name and contact information – including contact information at the final destination
• Generate a unique invoice number
• Add the date of the invoice and the payment due date
• Include a detailed list of your moving services, and clearly indicate if you charge by the mile, by the hour or day, or by a flat rate

• Include a list of materials or supplies to be charged to the customer and the cost for each
• If you include additional services, such as packing, assembly, or setting up – add lines to include all the important details. The template is easily customized to make sure you cover all the services you provide, as well as any insurance details
• If you are including a discount for a high volume of work for a regular corporate client, add a line highlighting the discount so your client knows they are receiving a special rate
• Calculate the total price, including all applicable taxes, and list the total
• Add in your payment terms, including the methods of payment you accept
• There’s lots of room to add lines for a personal note to thank the customer for entrusting their move to you, and to ask them to refer you to family and friends
• Save a copy – and give a copy to your customer

Ready to send professional invoices?

When is the right time to send an invoice to your moving company customers?

Moving is a big job that could take an afternoon, or a week. Many moving companies ask for a percentage of the cost up front, with the remainder when the move is completed, especially if it is a long-distance haul and includes additional services such as packing and setting up at the destination.

If it’s a smaller job, some moving companies have the customer sign an estimate and then ask for payment upon completion.

Quick invoicing tips for moving professionals

Be courteous and patient

Moving is a large expense for many people, and they might also be overwhelmed by all that needs to be done. Always politely and patiently explain the necessary costs involved so your customer understands what you need to do to transport their possessions safely and securely. If you’d like some valuable referrals – it pays to be empathetic, kind, and honest.

Always include a payment due date

A payment due date can help you get paid promptly. It also reinforces your professionalism, as your customers will see you have an established system in place.

Accept a variety of payment methods

If you want to be paid quickly, let your customers pay in the way that’s most convenient for them. That means including e-Transfers, debit cards, direct bank deposits, and other online methods to the list of payment methods you accept.

Send a proforma invoice before the job starts

Let your moving customers know all the services you will be providing for their move, as well as any insurance details, by sending them a pro forma invoice ahead of time with your agreed-upon terms and expectations. This can help prevent any misunderstandings that can delay payment.