When an employee wants to take leave several times, it becomes necessary to delegate the work he or she is doing so that the work does not get disturbed. The person to whom the work is being delegated should be competent enough to handle the work. It’s a susceptible situation to find a person who will take over the workload and carry on the work without any hindrances to the company. In such situations a delegation letter is written, as the letter is a form of the request; it should be kept in mind that the company is seeking someone to take over the work, Firstly it should be written in such a way that the person readily accepts the work and also feels appreciated.
If you’re wondering how to draft a perfect delegation letter which will be very useful in a corporate situation, look below for some tips on writing the letter:
Use our free Delegation Letter – Sample Delegation Letter to help you get started.
______________ (Your name)
______________ (Your address)
Date __________ (date of writing letter)
Dear Mr. /Ms__________ (name of the concerned person),
This letter is to inform you that during my absence from_________to _________(mention period) in the office, you are requested to perform additional responsibility of taking care of my job as well. I understand that it is burdensome for you to handle my work also, but I trust in your capability and commitment.
Please submit a daily report to the divisional manager every day before you leave. In case any of my team members want to take a leave, you can direct them to meet the manager.
Last time when I had taken leave, your support is highly appreciated by the management. This time also I expect the same from you. I assure you that whenever you are in need, I will undoubtedly handle your responsibilities.
In case you need any help, please contact……………….(name the person) from my team. He will support you in managing the duties.
Thanking you in anticipation,
___________ (Your name)
To,
Manoj Kumar
Loan Administrator,
ICICI Bank,
Hyderabad
Subject: Work delegation
I am getting married on 25th of this month and am planning to take leave from 22nd to 1st October. During my absence, I request to take care of my work along with your normal duties so that work does not get affected.
A daily report has to be submitted to the manager at the end of the day. In case any of my team members want to take leave, please inform them to contact the manager.
I know that it will be burdensome for you to handle my work as well but I trust your capabilities and commitment. I assure you that I shall take over your responsibility next time when you want to avail leave. In case you need any help, please contact our manager.
Thanking you in anticipation,
Rajeev Saxena
Head of HR Dept
ICICI Bank,
Hyderabad
To
Mr. Suresh Kumar,
Customer Service Representative,
ICICI Bank,
Hyderabad
Subject: Delegation of additional responsibilities
You have been our employee for the past two years. During this time, you have been very productive, and your services to the organization are duly recognized. You worked overtime several days in a month, and the management is proud of your sincerity and commitment towards work.
In this regard, we would like to inform that you have been given additional responsibility to take care of the loan department as well. The management believes in your capabilities and expects that you will be able to handle the additional responsibility with ease. The initial few days may be a little hectic, but in due course of time, you may find it comfortable to handle your additional responsibilities and learn. See me in the office at 5 pm today and will explain to you your role. If you need assistance in this regard, you can contact your manager.
Wishing you all the best for your future endeavors
The following is an email format for a delegation letter:
To: name@email.com
From: name@email.com
Subject: Delegation
Dear _____________(name of the concerned person),
This letter is to inform you that during my absence from_________to _________(mention period) in the office, you are requested to shoulder additional responsibility of taking care of my job as well. I understand that it is burdensome for you to handle my work also, but I trust in your capability and commitment.
Please submit a daily report to the divisional manager every day before you leave. In case any of my team members want to take leave, you can direct them to meet the manager.
Last time when I had taken leave, your support is highly appreciated by the management. This time also I expect the same from you. I assure you that whenever you are in need of leave, I will readily handle your responsibilities. This mutual trust is necessary for the proper functioning of an organization.
In case you need any help, please contact……………….(name the person) from my team. He will support you in managing the duties.
Thanking you in anticipation,
___________ (Your name)
to: email of receiver
from: email of sender
Subject: Delegation of additional responsibilities
You have been our employee for the past two years. This year, you have been very productive, and your services to the organization are duly recognized. You worked overtime several days in a month, and the management is proud of your sincerity and commitment towards work.
In this regard, we would like to inform that you have been given additional responsibility to take care of the loan department as well. The management believes in your capabilities and expects that you will be able to handle the additional responsibility with ease. The initial few days may be a little hectic, but in due course of time you will be comfortable to handle your additional responsibilities and learn. See me in the office at 5 pm today and will explain to you your role. If you need assistance in this regard, you can contact your manager.
Wishing you all the best for your future endeavors